Position: Executive Assistant
Reporting to: General Manager
Location: Addison, TX - Dallas, TX (on-site)
Compensation: $75k to $85k (roughly $36 to $40 per hour)
Compensation Type: Hourly (non-exempt)
Gather Resources is looking for a dynamic and multi-talented Executive Assistant to support and assist the General Manager at their client’s office, currently located in Addison, TX.
This Executive Assistant will need to be a confident self-starter, capable of making sound decisions, initiating and managing multiple tasks, and prioritizing efficiently and effectively. As the Executive Assistant to the General Manager, assist with a wide range of responsibilities such as office management, culture, morale, contests, company events, hosting guests, expense reports, supply requests, ordering, and related budgets, emails, calendar, and travel schedule, and other miscellaneous areas, as needed.
Role & Responsibilities:
Lead the upcoming large-scale office move to a new location in Dallas, TX.
Act as Executive Liaison with internal leaders and be a communications conduit for leadership with internal and external parties.
Research, prioritize, and follow up on incoming issues and concerns addressed to GM.
Provide sophisticated calendar management. Prioritize inquiries and requests while troubleshooting conflicts and changes with little guidance, and make judgment calls and recommendations to ensure smooth day-to-day engagements.
Research and assemble material required for presentations and reporting.
Review and edit highly confidential documents (i.e., emails, expense reports, contracts, etc.).
Handle a wide variety of confidential and sensitive information.
Develop a strong, strategic partnership with executive leadership to improve day-to-day efficiency and drive business results.
Establish and maintain harmonious working relationships with company leadership, co-workers, team members, and the board, ensuring and demonstrating effective collaboration.
Manage new and existing contracts and vendor relationships.
Manage internal communications to appropriate departments when needed.
Organize and coordinate office operations, procedures, and resources to facilitate organizational effectiveness and efficiency.
Maintain office services by controlling correspondence, maintaining filing systems, reviewing, and approving supply requests, and assigning and monitoring clerical functions.
Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Organize and communicate company functions such as meetings, conferences, luncheons, and holiday parties.
Manage inventory of any purchased items.
Ensure a safe and secure work environment for all employees by maintaining oversight of the general facility and reporting any issues to the appropriate vendor.
Ensure security, integrity, and confidentiality of all pertinent data.
Participate in any/all training and educational activities necessary to fulfill at least the minimum requirements specified in department goals.
Skills, Attributes, & Experience:
High school diploma required with 5+ years of experience supporting C-Level Executives
Ability to maintain confidentiality
Knowledge of business management, accounting, administrative, and human resources practices and procedures
Strong Microsoft Office suite skills including Microsoft Word, PowerPoint, and Excel
Strong analytical and organizational skills
Collaborative and service-oriented
Outstanding attention to detail and commitment to follow through
Ability to establish priorities, work collaboratively, and meet objectives
Ability to work independently with a strong ability to multitask
High energy, results-oriented individual with the ability to function effectively
Possess common sense, compassion, and a desire to learn
Perks & Benefits:
Health, Dental, Vision, Life Insurance
Short-Term/Long-Term Disability
Optional Health Savings Accounts
401(k) with company match
Generous paid time off and company holidays